Stop Losing New Patient Leads After Hours. We map the leaks, then build the fix.
Stoke helps dental offices respond faster to calls, forms, and after-hours inquiries. First we audit where leads are slipping through. Then we deliver a custom Loom and scoped automation plan to help you book more appointments without adding headcount.
Free audit · Custom Loom teardown · Scoped buildout only if there's a real fit
How It Works
Audit first. Custom Loom second. Buildout only if there’s a real fit.
Audit
You tell us how leads come in today — calls, forms, Google Business Profile, text, and after-hours traffic.
Review
We inspect the funnel, look for response gaps, and estimate where follow-up is breaking down.
Loom
You get a short custom teardown with the biggest leaks, the likely impact, and the smartest first fix.
Scope
If the opportunity is real, we scope the smallest useful implementation instead of pitching a bloated package.
Build
We launch the workflow, monitor it, and keep tightening the parts that convert more leads into booked appointments.
What Changes When Follow-up Stops Depending on Memory
The win is not “replace a human.” It is making sure leads do not vanish because the office is closed, busy, or buried.
Manual front-desk follow-up
Stoke workflow
Where Dental Offices Usually Leak Leads
These are the highest-frequency breakdowns we see when a practice is busy, understaffed, or closed for the day.
After-hours call capture
Follow up when the office is closed so new patient calls do not die in voicemail.
Form response automation
Reply to website inquiries quickly, route the lead correctly, and stop forms from aging for a day or two.
Text and email follow-up
Keep warm leads moving with fast replies, reminders, and simple nudges back toward booking.
Appointment confirmation
Reduce no-shows with confirmation and reminder workflows that do not depend on front-desk memory.
Patient reactivation
Reach back out to dormant patients and unfinished treatment opportunities with a tighter follow-up system.
Custom front-desk workflows
If your practice has a specific bottleneck, we can scope a workflow around the tools you already use.
Trust the Process, Not Made-Up Testimonials
We are not going to pad the page with fake quotes. The offer is simple: we review your real lead flow, show you the leaks clearly, and only recommend a build if the ROI case is actually there.
What we inspect
Phone handling, after-hours coverage, website forms, Google Business Profile calls/messages, response timing, and the handoff into your front desk workflow.
What the Loom shows
A short teardown of the biggest leaks we found, where follow-up slows down, and the first automation we would recommend if there is a real fit.
What happens next
If the opportunity is real, we scope the smallest useful build first — like after-hours capture, form follow-up, or reactivation — instead of forcing a generic package.
No fake certainty. No bloated package theater. Just a real audit, a real Loom teardown, and a scoped recommendation if it makes economic sense.
Frequently Asked Questions
Got questions? We've got answers.
How Many Leads Are You Losing Every Week?
We'll review your phone handling, web forms, response speed, and follow-up gaps, then send a custom Loom showing the biggest leaks and the smartest next fix.